Morris, Manning & Martin, LLP has an immediate opening for an Administrative Assistant. The successful candidate should excel at teamwork, initiative/work ethic, flexibility, attention to detail, and should demonstrate an excellent customer-service attitude with the ability to relate individual tasks to the “big picture.”
The Administrative Assistant is responsible for working within a legal administrative support group to provide excellent service and support to legal assistants, lawyers and other timekeepers. This position performs routine administrative and organizational tasks utilizing software programs and following detailed procedures. More complex tasks may be assigned under supervision and with appropriate training.
Responsibilities:
- Assist attorneys with administrative functions such as preparing engagement letters, opening new matters, submitting conflicts searches, drafting documents and correspondence, time entry, and managing CLE requirements
- Work closely with Legal Assistants to ensure departmental needs are fulfilled
- Prepare and submit expense reports
- Format, edit, print, scan, and file documents
- Investigate inquiries providing timely responses
- Draft and submit correspondence, reports and other documents for clients, copying the appropriate personnel
- Logistical preparation for meetings and conference calls, including conference room reservations, meal orders, technology needs, reminders to attendees, etc.
- Proofread and edit documents, correspondence and memoranda to ensure accuracy and quality control of copy, grammar, spelling, punctuation, and syntax in final format
- Provide back-up support to team, department and floor for coverage and project assistance as needed
- Other duties and special projects as assigned
Qualifications:
- Bachelor’s degree, or equivalent experience that demonstrates the ability to perform the duties of the position; experience in a law firm or professional services environment is a plus
- Must be a Georgia Notary Public upon hire or within the first three months of employment
- Proficiency in MS Word, Excel, PowerPoint and Adobe Acrobat
- Excellent organizational skills and attention to detail
- Ability to multi-task in a fast-paced environment
- Excellent verbal and written communication skills
- Must be a team player, detail oriented and organized, able to work independently, and prioritize multiple assignments
- Must be able to perform well under pressure of deadlines
- Ability to interface with lawyers, clients, vendors, managers and professional staff
- Displays ability to collaborate with various resources inside and outside the Firm to complete projects or tasks
- Ability to work overtime as needed
The Firm offers a very competitive salary and benefits package, including medical, dental, 401K and PTO. A background check will be completed on the final applicant to whom an offer is made.